Executive Staff Assistant
3.
4 Green Bay, WI Green Bay, WI Full-time Full-time $20.
24 - $33.
00 an hour $20.
24 - $33.
00 an hour 9 days ago 9 days ago 9 days ago Introduction The Wisconsin Department of Children and Families (DCF), Division of Early Care and Education, Administrator's Office is currently recruiting to fill an Executive Staff Assistant position.
DCF offers great benefits, personal growth opportunities and work-life balance as a State of Wisconsin employee; and the intrinsic reward associated with serving the children and families of Wisconsin.
The State of Wisconsin continues to follow necessary health and safety protocols for COVID.
Please visit Division of Personnel Management Coronavirus - COVID-19 (wi.
gov) for the most up-to-date information.
Guidance may be subject to change.
This position may allow hybrid work for a portion of the work schedule up to 90% depending on the employee's preference and needs of the work unit.
Any hybrid work flexibility that may be available will be discussed in more detail in the interview process.
For positions that do allow hybrid work flexibility, employees may need to report to a DCF office location on short notice.
There is no mileage reimbursement when traveling to the headquarter location.
Our DCF locations are in the following cities:
Madison, Milwaukee, Green Bay, Eau Claire, and Rhinelander.
Employees need to report to the 201 W.
Washington Ave.
Madison, WI office or the 635 N 26 St.
Milwaukee, WI office on their first day for onboarding and orientation.
High speed internet access is required to meet the needs of remote work.
Come see why DCF is such a great place to work! DCF is committed to the important work of helping children, youth and families become safer, more secure and progress down the road to true independence.
For more information about DCF, visit our website at http:
//dcf.
wi.
gov/.
Position Summary This position performs and coordinates a wide variety of complex, top level administrative activities for the Division of Early Care and Education (DECE) Administrator's Office in the Department of Children and Families (DCF).
This position is responsible for independent analysis of issues and follow-up on matters requiring the attention of the Administrator and Deputy Administrator, which involves extensive interaction with the Office of the Secretary, the bureaus, other divisions in DCF, other state and local government officials, the State Legislature and the general public.
This position is privy to confidential matters by having access to, knowledge of, or discussion of confidential and sensitive information and correspondence that impact employee/employer relationships.
This includes proofreading and editing correspondence composed by the Administrator and Deputy Administrator; disciplinary letters; grievance responses; screening phone calls and mail; monitoring the Division's operating budget, tracking employee assignments, etc.
; and participating in Division management meetings where budget and personnel actions are discussed.
Confidential administrative services include preparing materials for briefing the executives in the Office of the Secretary, preparing materials for meetings with DECE managers and communicating decisions and instructions to managers.
View the complete position description.
Salary Information The classification title for this position is Executive Staff Assistant.
The starting salary is between $20.
24 and $33.
00 per hour ($42,099 and $68,640 annually), depending on qualifications.
Pay for current State of WI employees will be based on the compensation plan in effect at the time of the appointment.
The pay schedule/range is 81-04.
A one-year probationary period may be required.
Job Details Due to the nature of the position, final candidates may be required to allow DCF to conduct a security background check to determine whether the circumstances of any pending charges or convictions would be substantially related to the job being filled.
Applicants must be legally entitled to work in the United States (i.
e.
, a citizen or national of the U.
S.
, a lawful permanent resident, an alien authorized to work in the U.
S.
without DCF sponsorship.
) The Department of Children and Families does not sponsor visas, either at time of hire or at any later time.
Qualifications Minimally qualified applicants will have:
Experience managing calendars for others (scheduling meetings, appointments, travel arrangements, etc.
) Experience providing administrative support for management in an organization (documenting minutes for meetings, organizing materials for meetings or events, developing and maintaining electronic/paper filing systems, researching/ handling background information, etc.
) Experience composing and editing correspondence for management Experience maintaining a tracking system for accountability on tasks, milestones, follow-up, etc.
(work plans, tickler systems, to-do lists, etc.
) Well-qualified applicants will have:
Experience providing support to multiple executives in a fast paced, public facing, and complex business environment (managing multiple priorities concurrently, making independent strategic decisions that support the vision of the organization) Experience developing forms and procedures to support business functions and maintain the flow of information and correspondences Formal training and/or education in administrative support services How To Apply If you haven't already done so, you will need to create an account and apply online.
You must apply online to be considered for this position.
Application materials will not be accepted if received in an e-mail, as a hard copy or a fax.
Applications received after the deadline will not be accepted.
After you are logged in and are viewing the announcement, click Apply Now.
You will be asked to provide your personal information and required materials.
Online applications that do not include all of the requested materials will not be considered.
Your letter of qualifications and resume are very important parts of your application at DCF and are used during our evaluation process to determine your qualifications as they relate to the job.
View instructions on developing your resume and letter of qualifications for your DCF application and what should be included in these materials.
Submitted materials will be evaluated by one or more subject matter experts and qualified applicants will be invited to participate in the next step of the selection process.
The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce.
Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply.
We provide reasonable accommodations to qualified applicants and employees with disabilities.
Veterans with at least a 30% service-connected disability rating should contact the HR Specialist listed in this posting regarding eligibility for consideration under the non-competitive appointment process.
Permanent classified state employees who are eligible for consideration (transfer, voluntary demotion, or former employees as a reinstatement) must complete the application process to apply.
Deadline to Apply The deadline to apply is 11:
59 PM on January 29, 2024.
If you need assistance with the online application process, please contact, Jenn Xiong at 608-422-6418 or via email at email protected .
Please see the Frequently Asked Questions for general wisc.
jobs user information and technical assistance.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
4 Green Bay, WI Green Bay, WI Full-time Full-time $20.
24 - $33.
00 an hour $20.
24 - $33.
00 an hour 9 days ago 9 days ago 9 days ago Introduction The Wisconsin Department of Children and Families (DCF), Division of Early Care and Education, Administrator's Office is currently recruiting to fill an Executive Staff Assistant position.
DCF offers great benefits, personal growth opportunities and work-life balance as a State of Wisconsin employee; and the intrinsic reward associated with serving the children and families of Wisconsin.
The State of Wisconsin continues to follow necessary health and safety protocols for COVID.
Please visit Division of Personnel Management Coronavirus - COVID-19 (wi.
gov) for the most up-to-date information.
Guidance may be subject to change.
This position may allow hybrid work for a portion of the work schedule up to 90% depending on the employee's preference and needs of the work unit.
Any hybrid work flexibility that may be available will be discussed in more detail in the interview process.
For positions that do allow hybrid work flexibility, employees may need to report to a DCF office location on short notice.
There is no mileage reimbursement when traveling to the headquarter location.
Our DCF locations are in the following cities:
Madison, Milwaukee, Green Bay, Eau Claire, and Rhinelander.
Employees need to report to the 201 W.
Washington Ave.
Madison, WI office or the 635 N 26 St.
Milwaukee, WI office on their first day for onboarding and orientation.
High speed internet access is required to meet the needs of remote work.
Come see why DCF is such a great place to work! DCF is committed to the important work of helping children, youth and families become safer, more secure and progress down the road to true independence.
For more information about DCF, visit our website at http:
//dcf.
wi.
gov/.
Position Summary This position performs and coordinates a wide variety of complex, top level administrative activities for the Division of Early Care and Education (DECE) Administrator's Office in the Department of Children and Families (DCF).
This position is responsible for independent analysis of issues and follow-up on matters requiring the attention of the Administrator and Deputy Administrator, which involves extensive interaction with the Office of the Secretary, the bureaus, other divisions in DCF, other state and local government officials, the State Legislature and the general public.
This position is privy to confidential matters by having access to, knowledge of, or discussion of confidential and sensitive information and correspondence that impact employee/employer relationships.
This includes proofreading and editing correspondence composed by the Administrator and Deputy Administrator; disciplinary letters; grievance responses; screening phone calls and mail; monitoring the Division's operating budget, tracking employee assignments, etc.
; and participating in Division management meetings where budget and personnel actions are discussed.
Confidential administrative services include preparing materials for briefing the executives in the Office of the Secretary, preparing materials for meetings with DECE managers and communicating decisions and instructions to managers.
View the complete position description.
Salary Information The classification title for this position is Executive Staff Assistant.
The starting salary is between $20.
24 and $33.
00 per hour ($42,099 and $68,640 annually), depending on qualifications.
Pay for current State of WI employees will be based on the compensation plan in effect at the time of the appointment.
The pay schedule/range is 81-04.
A one-year probationary period may be required.
Job Details Due to the nature of the position, final candidates may be required to allow DCF to conduct a security background check to determine whether the circumstances of any pending charges or convictions would be substantially related to the job being filled.
Applicants must be legally entitled to work in the United States (i.
e.
, a citizen or national of the U.
S.
, a lawful permanent resident, an alien authorized to work in the U.
S.
without DCF sponsorship.
) The Department of Children and Families does not sponsor visas, either at time of hire or at any later time.
Qualifications Minimally qualified applicants will have:
Experience managing calendars for others (scheduling meetings, appointments, travel arrangements, etc.
) Experience providing administrative support for management in an organization (documenting minutes for meetings, organizing materials for meetings or events, developing and maintaining electronic/paper filing systems, researching/ handling background information, etc.
) Experience composing and editing correspondence for management Experience maintaining a tracking system for accountability on tasks, milestones, follow-up, etc.
(work plans, tickler systems, to-do lists, etc.
) Well-qualified applicants will have:
Experience providing support to multiple executives in a fast paced, public facing, and complex business environment (managing multiple priorities concurrently, making independent strategic decisions that support the vision of the organization) Experience developing forms and procedures to support business functions and maintain the flow of information and correspondences Formal training and/or education in administrative support services How To Apply If you haven't already done so, you will need to create an account and apply online.
You must apply online to be considered for this position.
Application materials will not be accepted if received in an e-mail, as a hard copy or a fax.
Applications received after the deadline will not be accepted.
After you are logged in and are viewing the announcement, click Apply Now.
You will be asked to provide your personal information and required materials.
Online applications that do not include all of the requested materials will not be considered.
Your letter of qualifications and resume are very important parts of your application at DCF and are used during our evaluation process to determine your qualifications as they relate to the job.
View instructions on developing your resume and letter of qualifications for your DCF application and what should be included in these materials.
Submitted materials will be evaluated by one or more subject matter experts and qualified applicants will be invited to participate in the next step of the selection process.
The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce.
Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply.
We provide reasonable accommodations to qualified applicants and employees with disabilities.
Veterans with at least a 30% service-connected disability rating should contact the HR Specialist listed in this posting regarding eligibility for consideration under the non-competitive appointment process.
Permanent classified state employees who are eligible for consideration (transfer, voluntary demotion, or former employees as a reinstatement) must complete the application process to apply.
Deadline to Apply The deadline to apply is 11:
59 PM on January 29, 2024.
If you need assistance with the online application process, please contact, Jenn Xiong at 608-422-6418 or via email at email protected .
Please see the Frequently Asked Questions for general wisc.
jobs user information and technical assistance.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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